5 reasons why your workshop needs a workshop software

16 Feb 2021

If you own or manage an automotive mechanical repair shop, you will certainly be aware of the challenges of managing a workshop manually. I know what you are thinking, why do I need a workshop software?

How much do you really know about Mechanical Workshop software, and how they can benefit your business? In this article I will explain the 5 reasons your workshop needs a workshop software.

1. Automates your entire Mechanical Workshop

Its no secret that all businesses want to increase efficiency, productivity, and communication. Every workshop has many tasks to manage at any one time, staying on top of everything is tough and you often end up concentrating on one thing and another area suffers.

A solution for this is automating your entire Workshop processes through a workshop management software. A workshop management software provides workshops with a completely automated process for all the essential tasks, for example you can automate your stock management, send service & booking reminders to customers, job status and allocation, quotes, invoicing, service history and so much more…

The key benefit of automating your workshop through a workshop Management system is the ability to centralise everything in one location without the need of strenuous manual data entry.

2. Increase workshop efficiency

Your main focus as an automotive mechanic is to service and repair cars while providing exceptional customer service. Often things run overtime or get delayed for whatever reason. With a Mechanical Workshop software you can efficiently track and manage your entire service process and the amount of time required to complete your everyday tasks.

For example, you can schedule jobs to individual mechanics, allocate times, provide live updates to customers, quickly provide invoices and quotes and easily schedule bookings and services. A key advance of this is that if you are running behind on a vehicle a reminder can automatically be sent to update them.

Automated mechanical software reduces the costly time spent on administration tasks and increases total Workshop efficiency.

3. Reduce manual paperwork

Most things mechanics do in the workshop revolves around paperwork. All information about the vehicle you are working on is often entered into a book, quote, invoice, job card etc.

The common misconception is that Workshops can’t operate without outside this standard method. All of these common tasks can be done quickly and accurately electronically with a mechanical workshop software.

A key benefit about doing these standard jobs electronically is that all data is automatically backed up to the cloud meaning it cannot be lost.

4. Grow your business

Customer satisfaction is crucial for all workshops. Providing exceptional customer service will lead to customer trust and most importantly customer loyalty. With a workshop software you can build your repeat customers list without needing to lift a finger.

Workshops can automate service and booking reminders all at the click of a button. You can personalise the message based on your unique preference and schedule when you want them to be sent i.e. every 6 months, every year, 3 months away from registration etc.

Something as simple as a friendly reminder message or booking reminder cam give your workshop a wow factor and encourage customers to come back time and time again. All this can be done automatically with a mechanical workshop software.

5. Integrated accounting

If you manage your workshop invoicing manually and maintain multiple files for different repair jobs, it’s easy to make a mistake. You may end up with the wrong amount for an invoice or even assign the invoice to the wrong job. You waste time trying to fix the mistake but just ends up hurting your productivity and cashflow.

Workshop management software gives you the flexibility to manage all your invoicing in one central location. The software syncs to leading accounting software’s such as Xero and MYOB making your entire invoicing seamless.

When you send a quote or invoice a customer the invoice will instantly link to the correct payment in your system. This provides your workshop with an all-in-one solution removing the need to maintain multiple files or papers.

Where Workshop Mate can help?

Workshop Mate by Jeal is a simple and adaptable workshop solution – allowing you and your mechanics to log in from anywhere at any time.

Get all-in-one quotes, invoices, barcoding, parts inventory, SMS reminders, service history, job allocation and tracking, Xero/MYOB integration, and more to help you run your workshop efficiently.

Fast and Easy Data Import. No new installations or software upgrades, ever. And, enjoy 24/7 phone support from a local team.

If you’ve never used Workshop Mate, now is the best time to have a go. Call us on 1300 473 744 to find what sets us apart or click below to start your trial. 

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