5 Signs Your Workshop Needs a New Management System

29 Nov 2022 Helpful Tips


Your Workshop’s Management System is the heartbeat of your business, without it you will struggle to keep on top of your everyday tasks. In saying that, your Workshop’s management system needs to provide you with the tools to escalate growth and maximise efficiencies.

Not all Workshop Management Systems are built the same, what works for one Workshop may not work for another. In saying that, it is important that your shop constantly reviews your current management system and it’s ability to achieve your businesses goals, you may find you need to find another provider!

Here are 5 Signs Your Workshop Needs a New Management System.

1. Product Limitations

The number one priority for every business is to achieve continuous growth. With that being said, you need to be sure that your Workshop Management System allows your business to grow. The first sign that you need to implement a new solution is if you are experiencing limitations with your current system of use.

Many Management System providers charge customers per user and or size. The problem with this is it impacts on your Workshops growth potential. Your Workshop management system should put your business in a strong position to grow not stall it. It is important that you choose a system that doesn’t have any limitations such as the number of users or features.

Related Article: How to Choose the Best Workshop Management Software.

2. Time-Consuming

The main purpose of having a Workshop Management System is to streamline operations and maximise efficiency. If your Workshop is finding it difficult to operate your management system or are wasting time using the system in general, it’s time to look for another provider.

Your Workshop Management System should automate many daily tasks and give you more time to focus on your number one priority of servicing and repairing vehicles.

3. No Integrations

Let’s face it, to run an Auto Repair Workshop, you need to have multiple different software’s. For example, you will need a Workshop Management System to manage day-to-day operational tasks, you will need an accounting system to manage financials and you may even need a specific parts ordering system from your chosen parts provider.

One of the best things about the current environment is many Workshop Management System providers offer integrations with leading accounting platforms and ordering systems. If your current Workshop Management System provider does not allow you to integrate with your accounting software whether it be Xero, MYOB or any other, you should consider moving to another provider who will.

The benefit of having integrations is it removes the tedious task of duplicate data entry. Once you enter information into one system, that data will instantly transfer from the program of entry directly to the other integrated program without requiring any data entry. Integrations will save your Workshop countless hours of time and thousands in expenses.

Related Article: Why Integrated Accounting is Essential for Mechanical Workshops.

4. Zero Mobility

With the world being how it is now; mobility has never been more important. Your Workshop needs to be able to access and operate your Workshop Management System no matter where you are or what device you use.

Let’s turn back the clock just 2 short years ago, it was the start of the Covid-19 pandemic, and all Australian states were plunged into lockdown. Many Workshops struggled to continue to operate due to the lack of mobility with their IT infrastructure.

It is important that your Workshop implements a management system that is mobile and allows you to access important business information no matter where you are or what device you use. A mobile solution will save your business if any unexpected events occur.

Related Article: Why web-based technology is so important for Mechanical Workshops.

5. No Support

A Workshop Management System is only good if it has a strong team behind it. When it comes to software, it is impossible to master any program from back to front. One of the most important factors that so many businesses overlook when it comes to software is the support provided.

What happens if you don’t understand a feature? Or if you unfortunately lose your Data? It is essential that you have fast access to support. Before choosing a Management System it is important that you ask your provider what type of support offering, they have. The last thing that your Workshop wants is to have to wait days on end or only communicate via email for urgent support, it could shut off your business for a short time!

Final Word,

Your Workshop Management System should automate processes and put you in a strong position to grow. If your shop is facing product limitations, find the system time-consuming, don’t have access to integrations, has zero mobility and poor support, it is time to look for a new system provider that will better suit your unique needs.

We hope you enjoyed reading this article. To read more articles like this, please visit the Workshop Mate latest news page here.

About Workshop Mate,

Workshop Mate by Jeal is an Australian, Web-based, Workshop Management Software that simplifies and automates the daily tasks of running a mechanical Workshop. Using innovative technologies, Workshop Mate removes common frustrations experienced at the Workshop – opening your doors for future growth.

Workshop Mate features include Job Management, Stock Management, Quotes, Invoicing, Integrated Accounting, Barcoding, Customer Bookings, Service History, Job Allocation and more – in the one central, easy-to-use application.

Never tried Workshop Mate? Give Workshop Mate a try today for free! Click the button below to start your 14-day free trial.

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